This document is a contract made between TRBAN Photography referred to hereafter as “Photographer” and The couple, referred to hereafter as “Client”.
1.1 CLIENT AGREEMENT: This contract is designed to protect the Client and the Photographer.
It’s purpose is to lay down in writing exactly what the Client can expect to receive and what the Photographer will provide. It is mutually agreed that the following terms of agreement form an integral part of this contract and that no variation or modification shall be effective unless accepted by both parties in writing. This contract for Wedding Photography is effective and binding from the date it is completed and submitted along with the Photographer receiving the deposit payment.
1.2 PHOTOGRAPHERS AGREEMENT: On receipt of this completed contract and the deposit payment the Photographer will reserve the requested date and make no further bookings. The Photographer will provide their selected service as highlighted in 3.1 for the agreed fee.
2.1 CONFIRMATION OF BOOKING: To reserve the wedding date, the Photographer requires a deposit payment of RM800 and completion of this booking. The Photographer will not hold any date open without receipt of said deposit payment and the completed booking form. The deposit payment is non-refundable for any reason, except if the Photographer cancels this contract for any reason.
All cheques should be crossed and made payable to TR BAN PHOTOGRAPHY or via online transfer to Hong Leong Bank: 21300020899
2.2 CANCELLATION BY CLIENT: After a cooling off period of 14 days from the date of confirmed this contract and as compensation for loss of income where date has been reserved and stopped other Clients from booking on that date, the following charges will apply 14 days after the confirmation with 91 days before the wedding – 50% of fee | 90 – 61 days before the wedding – 75% of fee | 60 days or less before the wedding – 100% of fee.
2.3 CANCELLATION BY PHOTOGRAPHER: If Photographer has to cancel this contract for reasons beyond their control (death, injury, sickness, Force Majeure or Act Of God etc) their liability shall be limited to a full refund of all monies paid.
2.4 CONSULTATION: The Photographer will provide a consultation where the details of your wedding will be covered. This consultation is normally in person at any requested venue suggested by the Client or the Photographer around Klang Valley area. If required a phone, Skype, FaceTime or Whatapps video call can be arranged before the wedding day.
2.5 PAYMENT: A deposit payment along with completions of this contract secures your booking. The remaining balance is due no later than 30 days prior to the wedding date. The price of the wedding package is inclusive of the deposit and all prices quoted at time of booking will be honoured. Prices in force at time of booking are those written in this contract, which are accepted by the completion of this booking form and the payment of the deposit.
2.6 NON-PAYMENT: Failure to make the final payment 30 days before the wedding date will result in the wedding date being made available to other clients. The Client shall also forfeit any monies already paid to the Photographer and will follow procedure on 2.2.
2.7 RESCHEDULE: If the Client reschedules their wedding date and the Photographer is available, they can use their deposit towards the new date. If the Photographer is not available, the Client forfeits any and all monies already paid to the including the booking fee and will follow procedure on 2.2.
2.8.1 ADDITIONAL COVERAGE: Any additional time booked over the agreed package, that does not fit in to any of the other packages offered, is charged at RM250 per hour (per crew). This must be agreed before the date of the wedding.
2.8.2 ADDITIONAL PHOTOGRAPHER: Any additional photographer(s) over the agreed package, is charged at RM800 per photographer for only 1 session. This must be agreed 7 days before the date of the wedding.
2.9 SEPARATE/SPLIT DAY: The wedding happens more than 1 day, also knows as separate or split day wedding, is charged at RM500 per day. So the Photographer will reserve and stop other Clients from booking on those date.
2.10 OUTSTATION: A surcharge for places outside of Klang Valley, Malaysia and oversea will be: Janda Baik - RM100 | Seremban - RM300 | Port Dickson - RM350 | Melaka - RM400 | Muar - RM450 | Ipoh - RM500 | Cameron Highland - RM550 | Kuantan - RM600 | Kedah* - RM300 | Batu Pahat - RM650 | Penang - RM800 | Johor Bahru - RM800 | Langkawi, Pangkor and Redang Island - RM900 | Kota Kinabalu - RM1200 | Kuching - RM1200 | Singapore - RM1500 | Bali - RM1500.
Others place do not stated above, kindly inquiries from the Photographer. Client to provide accommodations, air-ticket, meal (on duty day) and local transportation for the crew in any outstation or overseas assignment, unless otherwise stated. We advice at least 2 Photographers are recommended for outstation wedding.
2.11 DISCOUNT: Any discount offered by the package shall be varies with each other from time to time due to promotion or any other special offers given to the Client.
2.12 DISCLAIMER: The Photographer agrees that every effort will be made to provide high quality photographic services. In the unlikely event that, including but not limited, a catastrophic mechanical failure should occur to Photographer’s equipment or transport and the Photographer is unable to provide the Client with the agreed photography services and / or products, the Photographer’s liability shall be limited to a full refund of all monies paid. The Photographer and Client agree that the Photographer is not responsible for any damages, emotional or otherwise. The Photographer will not deliver every RAW images taken but will provide the best quality images to represent the wedding day.
3.1 PACKAGE DETAILS: Package 1 includes coverage of “FULL DAY - SOLO”. Package 2 includes coverage of “FULL DAY - TWINS” and Package 3 includes coverage of “HALF DAY - SOLO”.
“FULL DAY - SOLO” packages - RM3500 including only 1 photographer with coverage of two sessions (Wedding morning ceremony & Wedding Luncheon/Dinner Reception). Up to only 10 hours photography service coverage. A Same Day Edit Photo Slideshow will provided on the same day itself and more info of Same Day Edit Photo Slideshow as highlighted in 3.2. A recommendation of this package are having a simple wedding itinerary that not more than 200 pax.
“FULL DAY - TWINS” packages - RM4700 including only 2 photographers with coverage of two sessions (Wedding morning ceremony & Wedding Luncheon/Dinner Reception). Up to only 11 hours photography service coverage. A Same Day Edit Photo Slideshow will provided on the same day itself and more info of Same Day Edit Photo Slideshow as highlighted in 3.2. A recommendation of this package are having a big weddings that more than 500 pax or more
“HALF DAY - SOLO” packages - RM2300 including only 1 photographer with coverage of one sessions (Wedding morning ceremony or Wedding Luncheon/Dinner Reception). Up to only 4 hours photography service coverage. Additional of Photo Slideshow can be requested with charged at RM300.
The Photographer understands that each wedding is unique and that on occasion, the timescales will fall out of the standards of then packages offered. For these, a bespoke fee will be provided with discretion.
3.2 SAME DAY EDIT PHOTO SLIDESHOW: As knows as SDE Photo Slideshow will provide along the package offered and requires at least 4 hours editing time to produce after the morning session. SDE Photo Slideshow to be advised broadcasting during wedding dinner (only), Wedding Luncheon will not provide the Same Day Edit Photo Slideshow due to insufficient of editing time in between.
3.3 MAIN PHOTOGRAPHER: The Main Photographer, BAN the person will be the only hired Photographer at your wedding. Other guests/persons may take photographs at the wedding and reception, however all “formal” or other shots set up by the Photographer are for the Photographer to photograph exclusively. It is the Client’s responsibility to inform all guests of said policy. This is to ensure the photographs are of a consistently high standard.
3.4 SECOND PHOTOGRAPHER: The Photographer will ask for availability of the second photographer as partner of the day who the Main Photographer good to work with. If the Client wishes to have an approved second Photographer they can be booked as dependent on availability.
3.5 REQUESTED IMAGES: Where the Client provides a list of requested images to the Photographer, they will do all they can to capture the images. The Photographer is not held liable for missed coverage of any part of the event. The Photographer will not be held accountable for failure to deliver images of any individuals or any objects at the event.
3.6 MEALS: If a full day wedding coverage, the Client must provide a hot meal to the Photographer(s). The food should be available before the wedding reception started so that images are not being limited to what can be captured. Example: 6pm or earlier for dinner reception | 12pm or earlier for luncheon reception. It is the Client’s responsibility to inform the reception venue of this agreement before the wedding date.
4.1 IMAGE DELIVERY: Depending on the season and workload of the Photographer, all final images will be delivered within 6 to 8 weeks period after the wedding date with provided on a link to download up to 3 months online cloud storage. However the Client will be made aware of any delay. A USB-drive will be provide after 8 to 12 weeks period after the wedding date.
4.2 LINK TO IMAGES / USB: The images provided on a link or USB Pen Drive is for delivery only, the Client is responsible for making a back up of their images.
4.3 IMAGE STORAGE: The Photographer will store high-resolution images for 1 year after the wedding date.
4.4 COPYRIGHT: The Client understands that the Photographer owns all copy and reproduction rights. Copyright of the photographs belongs to the Photographer. The Photographer gives the Client license and right to reprint images and distribute to friends and family for personal use only. The images must not be sold or given to another supplier (e.g. florist, cake maker, bridal house etc.) without express written permission from the Photographer. Press, promotional publication or selling of the images is not allowed. As copyright holder, the Photographer reserves the right to use the images for any promotional purposes such as exposure in social media and publishing in Magazine. It is the Client’s responsibility to notify guests of this usage and that attending the wedding acts as a model release.
4.5 EDITING: The final post production styles, overall look and editing are left to the discretion of the Photographer. The Photographer will provide a pleasing color balance but cannot guarantee exact color matching, due to varying materials and dyes used, plus screen resolution and settings when viewed on digital devices. It is sometimes impossible to record the exact color as seen by the human eye. The Client shall deemed to have studied or reviewed the photographer’s product, style and color adjustment upon signing the package. Therefore no color re-adjustment or re-shoot allowed in the event those adjustments are not up to the Client’s personal preference.
4.6 FILE TYPE: The Photographer will provide the final images in a standard JPG file format. The Client will not have access to any unedited RAW image files.
4.7 ALBUM PRINTING (if required): Images for the album will be selected by the Client, only if no requested on any images, the selection of image will be selected by the Photographer and proceed to the layout design. Once the Client has approved the layout and it is sent to print, the prints cannot be changed. The printed album will be provided to the Client up to one month after the Client has approved the album. Depending on the season and workload of the Photographer, projects may be delivered after this period depending on each individual booking. However the Client will be made aware of any delay.
Please ensure that you have made arrangements with TRBAN Photography to make the necessary deposit required. Until the deposit has been received, the date is still available to other clients.